AIMS
To promote the Society in a friendly and orderly manner.
To create social relationships between Society members.
To engage in activities considered by the members to support and improve the Society.
To help and encourage all who use cameras by means of lectures, demonstrations, advice, exhibitions and the free exchange of views and ideas.
MEMBERSHIP
Membership of the Society shall consist of fully paid up members.
ORGANISATION
The Society is to be managed by an elected committee.
SUBSCRIPTIONS
Subscription rates are to be proposed by the committee and voted on by the membership at the AGM. Subscriptions are due immediately after the AGM.
BANK
A current account is to be maintained at Barclays Bank. Cheques are to carry two signatures. One signature is to be of the Treasurer and the other of a signatory appointed by the committee.
A savings account is to be maintained. The Treasurer is to ensure that the balance in this account is maintained at the highest possible level, consistent with there being sufficient readily available funds to cover the day-to-day running of the Society.
DISSOLUTION
In the event of dissolution, the assets of the Society that remains after meeting all debts & liabilities, are to be distributed evenly between the members. If the members so wish, the assets may be donated to local charities of the members choice.
AMENDMENTS
The committee is to be empowered to amend this Constitution except with regard to the AIMS and DISSOLUTION clauses. Amendment is to require the agreement of at least five members of the committee.
Amendments to the AIMS and DISSOLUTION clauses is to require the agreement of 60% of the total membership.
Revised February 2002
SOCIETY RULES
1. The name of the Society shall be the Kettering and District Photographic Society. The Society’s name is to appear on all advertisements, notices and letterheads.
2.
i) The Society is to be managed by an elected Committee, except as allowed for in sub paragraph iv) below
ii) The Committee shall comprise of:- Chairman, Vice Chairman, Secretary, Treasurer and at least three other members of the Society.
iii) The Committee is to be elected at the Annual General Meeting. Election is normally to be for a period of three years, but at least two members are to resign at each AGM. Members who resign because of this rule may stand for re-election immediately.
iv) In the event of a resignation by a Committee member for other reasons, the vacant position may be filled by a member of the Society co-opted by the Committee. The Committee must co-opt a member if resignation results in the Committee being reduced to a fewer than seven members. Co-opted members are to serve until the next AGM, when they may stand for election.
v) The Committee shall meet at least six times in any year. Meetings may be called by the Chairman, or the Vice Chairman acting in his absence, or by the Secretary.
vi) A quorum for Committee meetings shall be five members, one of whom must be either the Chairman or Vice Chairman.
3. The Treasurer shall present an audited balance sheet and the Secretary shall present a report on the general state of the Society at the Annual General Meeting.
4. The Committee shall have the power to call Extraordinary General Meetings by giving seven days notice. Notification of an EGM is to be displayed on the Society’s notice board. The object of such a meeting must be made known in the notice.
5. The Membership shall have the power to call Extraordinary General Meetings by giving seven days notice to the Committee. Requests for an EGM must bear the signatures of 25% of the membership. The Committee shall call an EGM within 14 days of receiving a valid request.
6. The annual subscription shall be due immediately that the level is set at the AGM. Members joining during the year shall pay a proportionate subscription.
7. The name of any member whose conduct is deemed by the Committee, after a fair hearing, to be prejudicial to the interests or good name of the Society, shall be removed from the membership.
8. Any members whose annual subscription is more than three months in arrears after due reminders, shall be considered to have voluntarily cease to be a member.
9. The Committee shall be empowered to confer honorary membership to any person they consider would confer distinction on the Society.
10. Members are encouraged to introduce visitors to all Society meetings other than the AGM. Regular visitors will be asked to become members.
11. The Club Rules and the Competition Rules shall only be amended by agreement of a Committee meeting. Any amendments agreed shall become effective as soon as they have been notified to the members, or at such later time as the Committee shall consider appropriate. Written copies of the Rules shall be maintained to show the current state. Members shall be entitled to a copy of the Rules at any time.
12. The Committee is empowered to deal with any business that may arise that is not covered in these Rules.
CLUB CONSTITUTION & RULES